In the interpretation of these Rules and Regulations unless there is anything repugnant to or inconsistent with the subject or context:
Eligible individuals, desiring to be members shall apply to the registered office in a prescribed form. All applications for membership shall be initially scrutinized by a Credential Committee. The Committee shall evaluate the biodata, training, publications, research and other evidence of interest in the Transfusion Medicine. The report of the Committee will be placed before the Executive Committee for approval. Membership commences when names are approved at an Executive Committee Meeting by majority i.e. 2/3rd of the members present.
Members of the Society shall have the privilege to vote (except corporate members, associate members), attend and take part in all general meetings, conferences, lectures, discussions and demonstrations. They shall receive copies of all proceedings and publications of the Society from the date of their membership and to attend special activities free or at such terms that the Executive Committee may fix from time to time. There shall be 5 separate classes of membership:
The persons forming the Society being the signatories to its Memorandum of Association shall be the Founder Member
|Joint Secretary||02 (one nominated, one elected)|
|Upcoming conference president/chairperson||01|
The President shall be elected every three years from amongthe members of the Society and should have a standing of atleast 10 years‟ experience in the field of Transfusion Medicine. No person shall be eligible to be elected as President for morethan one term.
Vice-President shall be elected from the members of the Society and shall have a standing of at least 8 years in the field of transfusion medicine.
The Secretary shall be elected from the members of the Society and should have a standing of at least 8 years in the field of transfusion medicine. No person shall be Secretary for more than one term, consecutive or otherwise. Subject to the control and regulation of the Executive Committee.
Of the two joint secretaries, one will be nominated by the President and Secretary from the registered headquarter of the society at Lucknow to help them in their work for a period of three year. The other joint secretary will be elected.
Six zonal representatives will be elected from North, East, West, South, Central and North-east zones as per the geographical regions defined by the Govt. of India. The representatives will be elected by the members belonging to respective zones, however, the process of election will be conducted centrally along with election of other members of Executive committee. Zones of membership will be decided based on the region of work rather than birth or home town
The Treasurer shall be elected for a term of 3 years and a maximum of 2 terms. He should have a standing of at least 5 years in the field of transfusion medicine.
The Editor shall be elected among the ISTM life members for a term of 3 years. The contestant should have minimum five years of experience in Transfusion Medicine with minimum 5 publications in Indexed journals.
An Annual Conference shall be held every year by the Society. An audited financial statement of the Annual Conference shall be submitted to the Society office by the Organizing Secretary. The new Office-bearers and Executive Committee shall be, installed and take over their office at the time of the Annual meeting in the year in which elections are held.
All annual conferences will be named as TRANSMEDCON followed by year and place, for instance TRANSMEDCON 2014, Ahmedabad.
The official language of TRANSMEDCON will be English.
The conference should preferably be held in the months from Mid-October to Mid-December. The conference dates should not overlap or be close to major Indian festivals or other national events which may interfere with smooth conduct of the conference during that year
The application (format attached) for hosting the conference should be forwarded by respective elected Zonal Representative of ISTM. In the application, the names of the secretary and chairman of the Organizing Committee should be mentioned who should be Life Members of ISTM.
ISTM Secretariat will invite the bids to host the conferences 2 years in advance. The notification will be sent by email and will also be available on ISTM website. The applications for holding the conference should be received in advance.(for example, for the annual conference of year 2017, the applications by the ISTM office should be received by June of Year 2015 so that a decision regarding the venue and the Organizing Secretary can be taken during the annual conference of the year 2015)
The venue for the conference will be sequentially held in following 6 Zones of the country: North -South–West–East–Central and North East. In the event no invitation has been received for the next Conference, then the Executive Committee shall decide on the next conference venue. The conference may be held in any city in these zones which is easily accessible by air, rail and road transport. The city/ venue should have a good auditorium or a convention center having adequate seating capacity. Two to three additional halls with a seating capacity of 100- 200 per hall should be available close to the auditorium of convention center. In addition, one hall with a capacity of 400 to 500 persons should preferably be available. There should be adequate space available for the trade exhibition and catering within the conference venue. The city should have sufficient accommodation (hotel, guest houses, etc) for housing the registered delegates, spouses, members of the industry and others attending the conference.
The duration of the conference should be of three and half days. The first day should be devoted to continuing Medical Education (CME) Program and Workshop, if any.
ISTM Secretariat will grant Rs 2 lakhs as seed money as refundable advance to Conference Organizing Committee (COC). The COC shall be responsible for financing the entire TRANSMEDCON. The COC shall submit the budget estimate of the conference to ISTM Secretariat in advance. This shall include the expected revenue and likely expenses.
The various categories of registration fees will be decided by the COC and approved by the Executive Committee of the ISTM.
The COC shall provide complimentary accommodation to President, Vice President, Secretary and Treasurer of ISTM at the Conference Hotel/Venue. However, all EC members shall pay registration fees.
Chief Guest should be in the center and on each side - the President of ISTM and the Chairman of the Organizing Committee will be seated. Next to them will be Organizing Secretary on one side and Secretary of ISTM on the other side.
Secretary ISTM–President ISTM–Chief Guest–President Org Committee--Organizing Secretary
Every Year ISTM will honor distinguished workers in various categories as described under. These awards will be given at the time of Inaugural ceremony
Indian Society of Transfusion Medicine has established Postgraduate Student Award to encourage students to present their innovative work at annual conference of ISTM. There will be minimum two awards each year. The selected students will be given free registration in the conference, minimum AC 2 tier travel allowance and accommodation during the period of conference. The students will be awarded with a Certificate and Memento.
Indian Society of Transfusion Medicine (ISTM) strives to acknowledge those dedicated to providing quality blood transfusion services and advancements in the transfusion science so as continue to foster the best transfusion practices. Therefore, ISTM has established Young Scientist Award to honor individuals who have made significant scientific contributions to the field of Transfusion Medicine in India. Each year one award will be given in the annual conference of ISTM. The selected candidate will be given free registration, apex air fare and accommodation during the period of conference.
This award is meant for the technical personnel who have done some innovative research work of high standard or have developed any new lab facility in their department. Every year one award will be given to the selected candidate which includes free registration in the conference, AC 3 tier travel allowance and accommodation during the period of conference.
This award has been instituted in the memory of Late Prof J G Jolly who spent his lifetime to promote the specialty of transfusion medicine and to bolster human resource development in this field in the country. The award includes a plaque and a cash prize of Rs 25000/-.
Every year the COC will distribute awards/ prizes like Best Paper award, Best Poster Award, Quiz winner at the time of Closing Ceremony. The number, selection and privileges for these awards will be the responsibility of COC.
A committee comprising of the President ISTM, Secretary ISTM, Chairman Scientific Committee (Nominated by COC) and Organizing Secretary and four other eminent colleagues who are life members of ISTM from the country will constitute the scientific committee. The Chairman Scientific Committee will be responsible for the preparation and finalization of the Scientific Program in consultation with the members of the Scientific Committee well in advance of the proposed dates of TRANSMEDCON. The number of overseas speaker should be restricted between 10 to 12.
Scientific program shall be comprised of pre- conference workshops / CMEs, oration, Plenaries and Guest Lectures by key note speakers, free papers, poster presentations, etc. The full scientific program along with synopsis of papers/lectures shall be given to the delegates at the time of registration. Various categories of speakers shall be clearly informed beforehand the hospitality and the facilities offered to them by the COC. The invited speakers should be ISTM members and should be registered for the conference except foreign speakers and speakers from other faculties.
There will be one oration (details given under ISTM awards). Background of the Oration award will be given by Secretary ISTM and Introduction of ISTM – BC Sangal Orator will be by President ISTM. In the event of non-availability of either of the two, other Senior EC Member may be selected in their place
The ISTM Executive Committee in consultation with the Conference Organizing Committee (COC) may in the event of an emergency, declare the postponement of a conference and / or defer the holding of the Conference until a later date. It may subsequently determine when the Conference will be held in the same Venue / City or decide to relocate the Conference to an alternative Venue / City.
For reasons whatsoever, if the Conference Committee considers that the Conference cannot continue at the designated venue, the reasons thereof shall be given in writing to be placed in the Executive Committee called for this purpose, which will then decide either to cancel or relocate the Conference to any other venue
This should be as follows: Rs 10 Lakh or 30 % per cent of the balance amount (whichever is higher) of the Conference shall go the Central ISTM fund. In the event of Organizing Committee running into a loss, ISTM parent body shall not reimburse the loss. This arrangement should be reviewed periodically for suitable modification by the EC and AGM of the ISTM.
The Accounts of the conference should be audited promptly by an accredited Chartered Accountant at the local level. The audited accounts should be submitted to the Secretary of ISTM within one year of the conclusion of the Conference.
The COC will submit an affidavit on Rs 100/- stamp paper under judicial notification to the ISTM Secretary wherein COC will provide undertaking to host the conference and abide by all Regulations as mentioned in the conference rules. The Application Form for applying to hold annual conference of ISTM is attached at Annexure- I
All funds of the Society shall be kept in the nationalized or Schedule Bank (s) authorized by the managing Committee in the name of the Society. The account shall be operated jointly by President, Secretary and Treasurer
The accounts for each financial years (Ist April-31st March) shall be audited by the competent Auditor appointed for the purpose by the Executive Committee and the Balance sheet & Income and Expenditure account for the year audited shall be laid down before the annual Meeting of the General Body, through Executive Committee.
The society shall be sued in the name of the Secretary or such other person who may be appointed by the Body for the said purpose.
The Secretary shall arrange to maintain proper records like Register for Membership, Minutes, Cash-Book & Ledger, Stock Book, Attendance Register for Office staff & Meetings, and Guard File etc. all receipts. One copy of Minutes of AGM and the report of election process shall be submitted to the Office of Registrar for Societies at Lucknow
Dissolution of Society and its property will be carried out under act no. 13 & 14 of Society Registration act-1860
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