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Istm Constitution
RULES AND REGULATIONS
  • Name of Society: Indian Society of Transfusion Medicine
  • Address: Department of Transfusion Medicine, Sanjay Gandhi Postgraduate Institute of Medical Sciences, Lucknow. 226014.
  • Working Area of Society: All India

Terminologies:

In the interpretation of these Rules and Regulations unless there is anything repugnant to or inconsistent with the subject or context:

  1. The “Society” means the Indian Society of Transfusion Medicine.
  2. “Year” means the period commencing from 1st of April and ending with 31st March of the immediately following year.
  3. “Office bearers” means and include the President, the Vice-President, the Secretary, two Joint Secretaries, the Treasurer, the Editor for the time being of the Society.
  4. “Act” means the Societies Registration Act, 1860.
  5. “Executive Committee” means the body, which under the Memorandum of Association and the Rules constituted to be the Executive Committee of the Society to which the management of the affairs of the Society are entrusted as required by the Act.
  6. “General Body” means the General Body of the society.
Classification of Membership

Eligible individuals, desiring to be members shall apply to the registered office in a prescribed form. All applications for membership shall be initially scrutinized by a Credential Committee. The Committee shall evaluate the biodata, training, publications, research and other evidence of interest in the Transfusion Medicine. The report of the Committee will be placed before the Executive Committee for approval. Membership commences when names are approved at an Executive Committee Meeting by majority i.e. 2/3rd of the members present.

  1. Privileges of Membership:
  2. Members of the Society shall have the privilege to vote (except corporate members, associate members), attend and take part in all general meetings, conferences, lectures, discussions and demonstrations. They shall receive copies of all proceedings and publications of the Society from the date of their membership and to attend special activities free or at such terms that the Executive Committee may fix from time to time. There shall be 5 separate classes of membership:

    1. Founder Members:

    2. The persons forming the Society being the signatories to its Memorandum of Association shall be the Founder Member

    3. Life Members:

      1. Eligibility:
        • Members of the medical profession with recognized degree in Medicine, such as MBBS (with registered qualification in Western Medical Sciences as defined in the Indian Medical Degree Act, 1916, Clause 2, Act VII) with interest in Transfusion Medicine.
        • Members of the medical profession with a recognized postgraduate degree in Transfusion Medicine, haematology- oncology, pathology, microbiology, surgery, obstetrics & gynaecology, paediatrics or allied specialties (with registered qualification in Western Medical Sciences as defined in the Indian Medical Degree Act, 1916 Clause 2, Act VII) with interest in Transfusion Medicine.
      2. On approval from the scrutiny committee & paying the approved fee at one time, become a Life-member.
      3. Life membership fee: Rs. 5000/- one time

    4. Associate Member

      1. Eligibility:
        • PhD with life sciences working in the field of Transfusion Medicine
      2. Associate membership fee: Rs. 4000/- one time.
        • The "Associate Member‟ will be entitled to receive all the publications of the Society, but will not be entitled to vote, contest, propose, second or hold any office.

    5. Corporate Members:

      1. Any corporate approved by the Executive Committee may be included as a corporate member of the Society according to the procedure laid down in the bye-laws. The term corporate may be deemed to include any public or private company or firm. The „Corporate Member‟ will be entitled to receive all the publications of the Society, but will not be entitled to vote, contest, propose, second or hold any office.
      2. Corporate Member will pay Rs. 2 lakhs at one time.
    6. Honorary Members:

    7. Eminent members of the medical profession or persons of high scientific attainment from any country may be elected honorary members (if so approved by the Credential Committee). Members desirous of proposing such members must send details of the person to the Secretary. The total number of honorary membership shall not exceed 10 at any time. An honorary member will not be entitled to hold office or vote at any meeting.
Suspension and Termination of Membership
  1. The Executive Committee may suspend a Member if he indulges himself in any act detrimental or prejudicial to the interest of the Society.
  2. A suspended Member may be expelled for any period from the Society on the recommendation of 2/3rd majority of the Executive Committee.
  3. A Member may withdraw his/her Membership by submitting his/her resignation to the Secretary. There shall be a register of Members where their name, father's name, occupation, address and category of Membership will be maintained.
  4. The Membership of a member shall cease on the death of any Member. The Membership of a member shall cease when one is declared insolvent or goes mad. The Membership of a member shall cease when penalized under I.P.C. by the Court.
Bodies of Society
  1. General Body.
  2. Executive Committee
General Body
  1. Formation:

  2. General body will consist of all type/ class of members.
  3. General Body Meeting:

    1. It shall meet at least once a year at the time of annual conference. The Secretary will fix up date, place & time for such meetings. Notice for the meeting will be sent by the registered post.
    2. It shall consider such other matters as may be brought up before it by the Executive Committee. It will review the working of the Society.

  4. Information for General Body Meeting:-

    1. Notice period for the meetings of the General Body will be at least 15 days. Only Special meeting of the General Body may be called with 7 day notice period.
    2. Notices for all the meetings will be sent by Registered Post or written Electronic Media.

  5. Time/Date of Annual General Body Meeting:

    1. It will be called once in a year. The Secretary will fix up date, place & time for such meetings.
  6. Quorum:

    1. For General Body meeting the quorum shall be 2/3rd of total Members.
    2. Postponed meetings may be convened after 30 minutes at the same place & no quorum will be required for such meeting.

  7. Duties and Rights of the General Body:

    1. All Members will be entitled to receive notice of all annual andspecial General Body meetings.
    2. All Members (except corporate and associate members) will be entitled to vote in the entire Annual and Special General Body Meeting.
    3. The General Body has the power to amend Rules & Regulations and the Objectives of Society from time to time inaccordance with the rules and Regulations laid down foramendments of these Rules, Regulations and the Objectives.
    4. The General Body shall have power to make Bye-laws in regardto the working of Society.
    5. The General Body alone shall have the power to repeal, amend and modify these Bye-Laws with 2/3rdmajority of members present at the meeting.
    6. The General Body shall appoint the auditor or auditors for theSociety, for auditing its accounts and reporting thereon. TheAnnual action plan of the Society will be submitted to and willbe discussed by the Executive Committee& General Body.
Executive Committee
  1. Formation: The post of President Elect and Chairman of SIGs has been deleted

  2. The Executive Committee will consist of following members 
    President 01
    Vice-President 01
    Secretary 01
    Joint Secretary 02 (one nominated, one elected)
    Treasurer 01
    Editor 01
    Zonal Representatives 06
    Upcoming conference president/chairperson 01

    This strength can either be increased or decreased as per the requirements by 2/3rdmajority. 

  3. Meetings:

  4. Normally the Executive Committee will meet two times in a year. However. Special meeting can be called for at any times as and when required. 
  5. Notice/Information:

  6. A written notice of the meeting of the Executive Committee will be sent to the Members at least 4 weeks in advance by Registered / electronic post 
  7. Quorum:

    1. The quorum for the meeting of the Executive Committee shall be 2/3rd of the total strength of Members.
    2. Postponed meetings may be convened after30 min at the same place & no quorum will be required for such meeting.

  8. Duties and Powers of Executive Committee:

    1. Executive Committee shall direct and regulate the general affairs of the Society and have power to frame rules and bye-laws for the conduct of business at meetings and conferences of the society to publish journals or other literature.
    2. The Executive Committee shall have the power to form councils & subcommittees as and when necessary
    3. The Executive Committee shall direct the Secretary to carry out the general affairs of the Society.
    4. The Executive Committee may appoint and dismiss such staffs as may be found necessary to manage the work efficiently.
    5. To look after and supervise the management of the properties of the Society and to spend money required for that purpose
    6. To liaise with the Central & State Governments and Statutory Bodies and authorities for achieving and promoting the Aims and Objectives of the Society
    7. To prepare and submit to the Annual General Meeting an audited statement of Accounts and Report of the previous year.
    8. To pay all rates, rents, taxes and salaries and remunerations of the employees of the Society; and to manage and deal with all matters pertaining to the provident fund or any other schemes for the benefits of the employees or ex-employees of the Society or their families
    9. To fix, collect, increase or decrease the sale price and rents for any of the properties belonging to the Society;
    10. To invest the funds of the Society and to sell, vary or transpose such investments from time to time;
    11. To fill in vacancies, to make appointments, to direct transfer, retirements and to give promotions, increments, honoraria and to grant leave and extension of service and reduce salaries and to award/ punish or to dispense with the service of an employee under the Society and to do such other general work in connection with the staff to the Society as may be necessary.
    12. The Executive committee would fill any vacancy caused by resignation, death or for any other reason, in between the two Annual General Meetings. The member so inducted in the Executive committee would be a member of the remaining period or till the new Executive committee is reconstituted
    13. To admit or reject application for membership and accept resignation of members. To appoint any Committee or Sub-Committee as and when necessary and with such powers as the Executive committee may deem fit
    14. To invite and accept donations and subscriptions with or without any conditions
    15. To negotiate and enter into agreement/contracts on behalf of the Society and to vary and rescind such contracts;
    16. To institute, conduct, defend, compound or abandon any legal proceedings, by or against the Society or its officers or otherwise concerning the affairs of the society and also to compound and allow time for payment of any due or of any demand by or against the society.
    17. To refer any claim or demand by or against the Society to arbitration and observe and perform awards.
    18. To delegate any of the powers of the Executive Committee to any officer of sub-committee or committee.
    19. To expand the funds of the Society in such manner as the Executive Committee shall consider most beneficial for the objectives of the Society mentioned in its Memorandum of Association.
    20. To grant receipts, to sign and execute, instruments and to endorse or discount cheques or other negotiable instrument through its accredited?.
    21. To exercise overall control and allocate funds for the smooth functioning of Special Interest Groups.

  9. Tenure:

  10. The tenure of the Executive committee shall be for 3 years.
Powers and Duties of the Office Bearers of Executive Committee
President: 

The President shall be elected every three years from amongthe members of the Society and should have a standing of atleast 10 years‟ experience in the field of Transfusion Medicine. No person shall be eligible to be elected as President for morethan one term.

  1. The President shall preside over at all meetings and shall regulate the proceedings of the meeting.
  2. He shall besides his ordinary vote have a casting vote in caseof equality of votes among members.
  3. In his absence the vice-President shall officiate for him, failing whom a member elected at the meeting shall perform hisduties.
  4. To represents the Society internally and externally.
  5. He shall preside at regular and special meetings of the Society and shall serve as the chief executive officer of the Society.
  6. He shall be the chairman of the Boards and preside at its meetings and shall be an ex officio member of all committees,
  7. To carry out the decisions of the General body
  8. To be involved in the organization of the regular scientific meetings of the Society and function as an adviser to the Conference President regarding the organization of the meeting

Vice President: 

Vice-President shall be elected from the members of the Society and shall have a standing of at least 8 years in the field of transfusion medicine.

  1. In the absence of the President, Vice-President shall perform the duties of the President.
  2. In the event of the occurrence of any vacancy in the office of the president by reason of his death, resignation or removal or otherwise, the vice President shall act as President until the date on which a new President is elected.
  3. The Vice President shall, during, and in respect of the period while he is so acting as, or discharging the functions of President shall have all the powers specified in the constitution.
  4. The president and/or the Executive committee may delegate time- to -time such of his/her functions as he/she is unable to perform for any reason.

Secretary: 

The Secretary shall be elected from the members of the Society and should have a standing of at least 8 years in the field of transfusion medicine. No person shall be Secretary for more than one term, consecutive or otherwise. Subject to the control and regulation of the Executive Committee.

  1. The Secretary shall be responsible for carrying out the decisions of the Executive Committee and the affairs of the society as laid down in the Constitution and bye-laws.
  2. The Secretary shall, subject to the control and direction of the Executive committee.
  3. The Secretary shall, subject to the control and direction of the Executive committee be in general charge of Public Relation of the Society and in particular maintain liaison with Governmental authorities concerned related all India Institutions, like bodies.
  4. Shall sign the membership certificates and answer questions on membership,
  5. Convene meetings of the Executive Committee
  6. Have charge of the correspondence in relation of the Society
  7. Keep accurate minutes of all meetings of the Society, Executive Committee and other Committees thereof
  8. Prepare the annual report of the Society
  9. Be in charge of all documents and property and other assets of the Society
  10. Shall maintain a register of the members in the various categories of membership. For the purpose of the Society the address mentioned in the register/database will be considered the valid one. Any change in address must be intimated to the Secretary and confirmation received from the Secretary that the necessary change in the register has been effected.
  11. The Secretary will communicate all the changes in the register /database and any other relevant information to the registered office.


Joint Secretary: 

Of the two joint secretaries, one will be nominated by the President and Secretary from the registered headquarter of the society at Lucknow to help them in their work for a period of three year. The other joint secretary will be elected.



Zonal Representative: 

Six zonal representatives will be elected from North, East, West, South, Central and North-east zones as per the geographical regions defined by the Govt. of India. The representatives will be elected by the members belonging to respective zones, however, the process of election will be conducted centrally along with election of other members of Executive committee. Zones of membership will be decided based on the region of work rather than birth or home town



Treasurer: 

The Treasurer shall be elected for a term of 3 years and a maximum of 2 terms. He should have a standing of at least 5 years in the field of transfusion medicine.


  1. All cheques shall be signed jointly by the Treasurer and the President/Secretary.
  2. The treasurer will act as an administrator of the Society‟s finances
  3. Receive all moneys relating to the Society and deposit them in respective accounts in banks approved by the Committee to the credit of an account kept in the name of the Society.
  4. Collect all dues to the Society and pay in all the amounts into the banking account/s of the Society.
  5. Make disbursement within the limits of the annual budget and maintain vouchers and records of all such disbursements
  6. The balance sheet, accounts and audited reports shall be submitted by the Treasurer at the time of the Executive Committee meetings and also at the Annual General Body Meeting.
  7. Any change of Office bearers should be notified to the banks as per banking law.
  8. Apply for income tax exemption and other formalities as required and send annual report to the charity Commissioner.
  9. Invest, deposit and/or advance the funds of the Society notrequiredto be spent immediately.


Editor: 

The Editor shall be elected among the ISTM life members for a term of 3 years. The contestant should have minimum five years of experience in Transfusion Medicine with minimum 5 publications in Indexed journals.


Election/ Nomination of members of the Executive Committee
  1. The elections would be held for the position of one president, one vice president, one secretary, one joint secretary, six zonal representatives, one treasurer and one editor.
  2. All life members will be eligible to cast their vote provided the date of membership is on or before 31stMarch of the preceding year.
  3. No one having less than three years membership shall be elected / nominated as office bearer in the Executive Committee.
  4. The term of the Executive Committee shall be of three years
  5. The President shall not be entitled to contest for any elected position of the Executive Committee.
  6. No person shall contest for more than one elected position at a time.
  7. No member shall collect in person or authorize anyone to collect ballot papers. Any such and similar actions will be deemed as canvassing and shall make the candidate liable for disqualification from election as well as punitive actions which may be decided by the Executive Committee under bye-laws.
  8. The Secretary shall issue letters under certificate of posting (registered) or electronically at least 45 days before the last date of receipt of the Assent Form to all members enquiring whether they are willing if elected to act as member in the Executive Committee or as an officebearer.
  9. No member shall be eligible for election unless he shall have expressed his willingness in writing in the Assent Form
  10. The Assent form should be duly proposed and Seconded by two valid members of the Society so as to reach the Secretary on or before a specified date.
  11. A candidate contesting ISTM election will have to pay Rs 5000/- along with nomination form, otherwise it would be rejected. This is necessary in order to reduce the burden of huge expenditure on account of ISTM election.
  12. Before the finalization of the voting paper the Secretary shall notify a date for withdrawal of name for the particular post of an office-bearer and circulate this list only to those contesting members in 4 Weeks advance period for withdrawal of names.
  13. The names with institution and city of members who are standing for election as office bearers of the Society shall be entered in the alphabetical order of their surnames in the voting paper.
  14. Ballot papers will be signed by Secretary / Convener and Chairman Scrutinizing Committee. The smaller inner envelop “A” will be sequentially numbered.
  15. Members of the Scrutinizing Committee for ISTM election will be at least four - one Chairman, i.e. President of ISTM, Convener/ Secretary of ISTM, and two scrutinizer nominated by the President, who are also non-office bearers and non-contesting.
  16. Ballot papers bearing signatures of the with appropriate directions shall be issued to all eligible members by the Secretary under registered post 45 days before the date set for receipt of votes.
  17. Members after recording their votes on the ballot paper should insert it in the smaller envelope marked A which then should be put in bigger envelope B. Duplicate voting paper marked„ Duplicate‟ may be issued by the Secretary to a member on his requisition in writing in case of loss, non-receipt or spoiling of the original voting paper.
  18. An account of all voting papers printed and issued (Duplicate or otherwise) and those in hand, shall be kept by the Secretary/ Convener and handed over to scrutinizers at the time of scrutiny.
  19. The election to the Executive Committee and of all the office bearers shall be done at the same time.
  20. Ballot papers duly filled in and addressed to the secretary/ convener shall be returned in the printed self-addressed envelopes. No hand delivery will be accepted.
  21. Two or more of the scrutinizers shall on the specified date and time scrutinize the voting papers, count the votes received by each candidate and submit the returns thereof along with all the voting papers in a sealed cover to the Secretary / convener who shall place the report unopened before the President at the meeting of the Executive Committee and this will later be presented at the Annual General Body Meeting.
  22. The candidates or their agents may be present during the counting of votes. A list of voters shall be kept from the outer envelopes and this shall be available at the time of the Annual General Meeting.
  23. The scrutinizers shall separate the outer envelopes from the inner envelopes with the actual ballot papers.
  24. The inner envelopes with the actual ballot papers shall be mixed before being finally opened to ensure secrecy of the ballot.
  25. In the event of an equality of votes the president shall exercise his casting vote. In case of nonfilling of the posts of the office bearers or members of the Executive Committee, the matter shall be decided by ballot at the Annual General body Meeting.
  26. The report of the scrutinizers on the result of voting shall be maintained in the office for reference until the next election. The final report of election process should be submitted to the office for Registration of Societies in Lucknow by the Secretary / Convener.
  27. In case the Secretary is contesting for any post in the Executive committee, in order to avoid conflict of interest, the President will nominate one non-contesting member of ISTM as the Convener for elections. The nominated member will have at least 10 years of experience in the field, should be non-office bearer, should not be from the same department / institute from where any member is contesting for executive post and should not be the nominee for any contesting member. The nominated convener will undertake all the functions of the secretary as mentioned above.Outer cover (Envelop A) will be numbered and not the ballot paper
Organization of Annual National Conference of ISTM

An Annual Conference shall be held every year by the Society. An audited financial statement of the Annual Conference shall be submitted to the Society office by the Organizing Secretary. The new Office-bearers and Executive Committee shall be, installed and take over their office at the time of the Annual meeting in the year in which elections are held.


  1. Name of the conference:

  2. All annual conferences will be named as TRANSMEDCON followed by year and place, for instance TRANSMEDCON 2014, Ahmedabad.


  3. Language:

  4. The official language of TRANSMEDCON will be English.


  5. Timing of the Conference.

  6. The conference should preferably be held in the months from Mid-October to Mid-December. The conference dates should not overlap or be close to major Indian festivals or other national events which may interfere with smooth conduct of the conference during that year


  7. Organizing the Annual Conference (TRANSMEDCON).
    • Organizer

    • The application (format attached) for hosting the conference should be forwarded by respective elected Zonal Representative of ISTM. In the application, the names of the secretary and chairman of the Organizing Committee should be mentioned who should be Life Members of ISTM.

    • Invitation for Hosting TRANSMEDCON

    • ISTM Secretariat will invite the bids to host the conferences 2 years in advance. The notification will be sent by email and will also be available on ISTM website. The applications for holding the conference should be received in advance.(for example, for the annual conference of year 2017, the applications by the ISTM office should be received by June of Year 2015 so that a decision regarding the venue and the Organizing Secretary can be taken during the annual conference of the year 2015)

    • Venue

    • The venue for the conference will be sequentially held in following 6 Zones of the country: North -South–West–East–Central and North East. In the event no invitation has been received for the next Conference, then the Executive Committee shall decide on the next conference venue. The conference may be held in any city in these zones which is easily accessible by air, rail and road transport. The city/ venue should have a good auditorium or a convention center having adequate seating capacity. Two to three additional halls with a seating capacity of 100- 200 per hall should be available close to the auditorium of convention center. In addition, one hall with a capacity of 400 to 500 persons should preferably be available. There should be adequate space available for the trade exhibition and catering within the conference venue. The city should have sufficient accommodation (hotel, guest houses, etc) for housing the registered delegates, spouses, members of the industry and others attending the conference.

    • Duration of the Conference.

    • The duration of the conference should be of three and half days. The first day should be devoted to continuing Medical Education (CME) Program and Workshop, if any.

    • Budget.

    • ISTM Secretariat will grant Rs 2 lakhs as seed money as refundable advance to Conference Organizing Committee (COC). The COC shall be responsible for financing the entire TRANSMEDCON. The COC shall submit the budget estimate of the conference to ISTM Secretariat in advance. This shall include the expected revenue and likely expenses.

    • Eligibility for participation in TRANSMEDCON.


    • The following are eligible to attend:

      1. All members of ISTM.
      2. Members of Allied Medical Specialties.
      3. Medical Students.
      4. Invited Guests.
      5. Accompanying persons (persons who accompany a person eligible under category (a) - (d) above
      6. Medical technologist or nursing staff working in the field of transfusion medicine who have either oral or poster presentation and their application are duly forwarded by the concerned HOD/ In charge/ Supervisor.
      7. Members of regulatory and Accreditating bodies Award for Best Paper (Poster / Oral) will be given to ISTM members only. Similarly, Oration will be allotted to ISTM Members only. Plenaries will preferably be allotted to senior ISTM members and other eminent experts in the specialty well known nationally and or internationally.
  8. Registration fees
  9. The various categories of registration fees will be decided by the COC and approved by the Executive Committee of the ISTM.

  10. Registration and accommodation for ISTM Office Bearers
  11. The COC shall provide complimentary accommodation to President, Vice President, Secretary and Treasurer of ISTM at the Conference Hotel/Venue. However, all EC members shall pay registration fees.

  12. Dias arrangement for Inaugural Ceremony.
  13. Chief Guest should be in the center and on each side - the President of ISTM and the Chairman of the Organizing Committee will be seated. Next to them will be Organizing Secretary on one side and Secretary of ISTM on the other side.
    Secretary ISTM–President ISTM–Chief Guest–President Org Committee--Organizing Secretary

  14. Awards
    • ISTM Awards:

    Every Year ISTM will honor distinguished workers in various categories as described under. These awards will be given at the time of Inaugural ceremony


    1. Postgraduate Student Award (Travel Fellowship)

    2. Indian Society of Transfusion Medicine has established Postgraduate Student Award to encourage students to present their innovative work at annual conference of ISTM. There will be minimum two awards each year. The selected students will be given free registration in the conference, minimum AC 2 tier travel allowance and accommodation during the period of conference. The students will be awarded with a Certificate and Memento.


      Criteria 

      • Student should be a member of ISTM
      • He / She should be registered for MD Transfusion Medicine or MD Pathology
      • The original research paper not awarded earlier by any organization should be submitted to the Scientific Committee of ISTM. The abstract will be selected on the basis of originality of research idea and the research paper should highlight some interesting concepts about Transfusion Medicine.
      • The application should be forwarded by Head of the concerned department
      • The selected candidate shall be required to present his / her research work as “Free Oral Paper” in the conference.
    3. Young Scientist Award

    4. Indian Society of Transfusion Medicine (ISTM) strives to acknowledge those dedicated to providing quality blood transfusion services and advancements in the transfusion science so as continue to foster the best transfusion practices. Therefore, ISTM has established Young Scientist Award to honor individuals who have made significant scientific contributions to the field of Transfusion Medicine in India. Each year one award will be given in the annual conference of ISTM. The selected candidate will be given free registration, apex air fare and accommodation during the period of conference.


      Criteria 

      • The candidate has to be a member of ISTM
      • The candidate should be ≤ 40 years of age.
      • The candidate should submit recent Curriculum Vitae.
      • The candidate should also submit to the scientific committee a list of original research papers published, any new laboratory facility developed, any development in teaching / training technology in the field of Transfusion Medicine.

    5. Technologist Award

    6. This award is meant for the technical personnel who have done some innovative research work of high standard or have developed any new lab facility in their department. Every year one award will be given to the selected candidate which includes free registration in the conference, AC 3 tier travel allowance and accommodation during the period of conference.


      Criteria 

      • The candidate should be ≤ 40 years of age.
      • The original research paper not awarded earlier by any organization should be submitted to the Scientific Committee of ISTM. The abstract will be selected on the basis of originality of research idea and the research paper should highlight some interesting concepts about Transfusion Medicine.
      • The application should be forwarded by Head of the concerned department
      • The selected candidate shall be required to present his / her research work as “Free Oral Paper” in the conference.

    7. Dr J G Jolly Award

    8. This award has been instituted in the memory of Late Prof J G Jolly who spent his lifetime to promote the specialty of transfusion medicine and to bolster human resource development in this field in the country. The award includes a plaque and a cash prize of Rs 25000/-.


      Criteria 

      • Postgraduate students pursuing MD Transfusion Medicine or Senior Residents or equivalent (Tutors, Demonstrators) who have qualified this course will be eligible.
      • The original research paper not awarded earlier by any organization should be submitted to the Scientific Committee of ISTM. The abstract will be selected on the basis of originality of research idea and the research paper should highlight some interesting concepts about Transfusion Medicine.

      • The following committee will finalize the award;
      • President ISTM
      • HOD Transfusion Medicine, PGIMER, Chandigarh
      • HOD Transfusion Medicine, SGPGI, Lucknow
      • Dr Neeraj Jolly, USA
      • Conference Awards / Prizes

      Every year the COC will distribute awards/ prizes like Best Paper award, Best Poster Award, Quiz winner at the time of Closing Ceremony. The number, selection and privileges for these awards will be the responsibility of COC.

    9. Scientific Committee.

    10. A committee comprising of the President ISTM, Secretary ISTM, Chairman Scientific Committee (Nominated by COC) and Organizing Secretary and four other eminent colleagues who are life members of ISTM from the country will constitute the scientific committee. The Chairman Scientific Committee will be responsible for the preparation and finalization of the Scientific Program in consultation with the members of the Scientific Committee well in advance of the proposed dates of TRANSMEDCON. The number of overseas speaker should be restricted between 10 to 12.

      Scientific program shall be comprised of pre- conference workshops / CMEs, oration, Plenaries and Guest Lectures by key note speakers, free papers, poster presentations, etc. The full scientific program along with synopsis of papers/lectures shall be given to the delegates at the time of registration. Various categories of speakers shall be clearly informed beforehand the hospitality and the facilities offered to them by the COC. The invited speakers should be ISTM members and should be registered for the conference except foreign speakers and speakers from other faculties.

      There will be one oration (details given under ISTM awards). Background of the Oration award will be given by Secretary ISTM and Introduction of ISTM – BC Sangal Orator will be by President ISTM. In the event of non-availability of either of the two, other Senior EC Member may be selected in their place

    11. Postponement / cancellation of conference
    12. The ISTM Executive Committee in consultation with the Conference Organizing Committee (COC) may in the event of an emergency, declare the postponement of a conference and / or defer the holding of the Conference until a later date. It may subsequently determine when the Conference will be held in the same Venue / City or decide to relocate the Conference to an alternative Venue / City.

      For reasons whatsoever, if the Conference Committee considers that the Conference cannot continue at the designated venue, the reasons thereof shall be given in writing to be placed in the Executive Committee called for this purpose, which will then decide either to cancel or relocate the Conference to any other venue

    13. Distribution of ISTM conference budget surplus
    14. This should be as follows: Rs 10 Lakh or 30 % per cent of the balance amount (whichever is higher) of the Conference shall go the Central ISTM fund. In the event of Organizing Committee running into a loss, ISTM parent body shall not reimburse the loss. This arrangement should be reviewed periodically for suitable modification by the EC and AGM of the ISTM.

      The Accounts of the conference should be audited promptly by an accredited Chartered Accountant at the local level. The audited accounts should be submitted to the Secretary of ISTM within one year of the conclusion of the Conference.


      Agreement between COC and ISTM 

      The COC will submit an affidavit on Rs 100/- stamp paper under judicial notification to the ISTM Secretary wherein COC will provide undertaking to host the conference and abide by all Regulations as mentioned in the conference rules. The Application Form for applying to hold annual conference of ISTM is attached at Annexure- I

Amendments in the Rules and Regulations
Whenever it shall appear to the Executive Committee of the Society that it is advisable to alter, extend or abridge the Objectives of the Society or to make a change in the Rules and Regulations of the Society, the Executive Committee shall submit the proposed amendments to the Members of the Society in a written form at least 15 days before a special meeting of the General Body called for the purpose of making the amendments.
Bank Accounts

All funds of the Society shall be kept in the nationalized or Schedule Bank (s) authorized by the managing Committee in the name of the Society. The account shall be operated jointly by President, Secretary and Treasurer

Audit And Accounts

The accounts for each financial years (Ist April-31st March) shall be audited by the competent Auditor appointed for the purpose by the Executive Committee and the Balance sheet & Income and Expenditure account for the year audited shall be laid down before the annual Meeting of the General Body, through Executive Committee.

Legal Procedures

The society shall be sued in the name of the Secretary or such other person who may be appointed by the Body for the said purpose.

Maintenance of Records

The Secretary shall arrange to maintain proper records like Register for Membership, Minutes, Cash-Book & Ledger, Stock Book, Attendance Register for Office staff & Meetings, and Guard File etc. all receipts. One copy of Minutes of AGM and the report of election process shall be submitted to the Office of Registrar for Societies at Lucknow

Dissolution

Dissolution of Society and its property will be carried out under act no. 13 & 14 of Society Registration act-1860


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