The 1st Annual General Meeting was held on the occasion of the 1st National Conference of Indian Society of Transfusion Medicine, at Hotel Clarks Amer, Jaipur on 25th November, 2012 at 08.00am in the present of the following executive Committee members:
Professor NeelamMarwaha: | President |
Professor RajendraChaudhary: | Secretary |
Dr.A. Surekha Devi: | Joint Secretary |
Dr.PrashantAgarwal: | Treasurer |
Agenda-1:
The president Indian Society of Transfusion Medicine, Professor Neelam Marwaha welcomed the members and expressed satisfaction and gratitude at the enthusiastic membership response.
Agenda-2:
The secretary, Indian Society of Transfusion Medicine. Professor Rajendra Chaudhary gave an overview of the objectives of the society and apprised the members about the Special Resource Groups. The Chairpersons of the SRGs had been identified. The members were requested to join their respective groups of interest.
Agenda-3
The Treasurer, Indian Society of Transfusion Medicine, Dr.P. Agarwal read out the statement of accounts.
Agenda-4
The members were informed that the Asian Journal of Transfusion Science is now also the official journal of ISTM in addition to ISBTI. This decision was taken in the Advisory Committee Meeting of the Journal, held at Mamallapuram, Chennai on 14-09-2012, in view of the common membership of the two sisters Indian Societies and Advisory Board of the journal.
Agenda-5:
Any of the item with permission of chair. Few of the members wished to know about the date of election for the next executive committee. The president informed that the founder executive had so far been busy with registration, membership and website of the society. It would in due course work out election strategy. The meeting ended with a vote of thanks to the chair.
The 2ndAnnual General Meeting of Indian Society of Transfusion Medicine was held on the occasion of the 2nd National Conference of Indian Society of Transfusion Medicine, at Hotel TajVivanta, Bengaluru on 14th Sept, 2013 at 5 PM in the presence of the following executive Committee members:
1. | Professor Neelam Marwaha | President |
2. | DrKabita Chatterjee | Vice President |
3. | Professor Rajendra Chaudhary | Secretary |
4. | Dr.A.Surekha Devi | Joint Secretary |
5. | Dr.Prashant Agarwal | Treasurer |
6. | DrManisha Srivastava | Joint Secretary |
Agenda-1:
The president Indian Society of Transfusion Medicine, Professor NeelamMarwaha welcomed the members and expressed satisfaction and gratitude at the enthusiastic membership response.
Agenda-2:
The secretary, Indian Society of Transfusion Medicine, Professor Rajendra Chaudhary gave an overview of the objectives of the society and apprised the members about the Special Resource Groups. The members were requested to join their respective groups of interest and to make it more interactive. Dr.Chaudhary also briefed the members about progress of work on ISTM website.
Agenda-3
The Treasurer, Indian Society of Transfusion Medicine, Dr.P.Agarwal informed that certificates for life membership of the society are ready and they are available for collection at the conference venue. Those who are unable to collect them here, the certificates will be sent by post. He also requested that members may please acknowledge the receipt of the certificates by return email. The statement of accounts was read verbally; however, Dr R N Makroo advised that it should be made available to all members as a hard copy. The suggestion was accepted
Agenda-4
Professor Neelam Marwaha, President announced that ISTM will have its first elections for the Executive body in 2014. Prof Marwaha read out the detailed procedure for conducting elections as per the constitution of the society.
Two members (one from the central office, Lucknow and one member of ISTM) of the society were nominated unanimously for the scrutiny committee for the elections of ISTM. The names of the members as under:
Agenda-5:
The issue of utilization of surplus funds of the annual conference was discussed. Members gave various suggestions as following. DrShivram suggested that 60% of the remaining amount be given to the central body and 40% be retained with the organizing committee of the conference to be utilized for academic activities at local level.
DrSrinivasan suggested that collection of funds and settlement of all payments for organization of annual conferences should be done by the central body of ISTM. However, this suggestion was not accepted by the members. Finally, Dr.Shivram suggested that the organizing committee of the annual conference should donate Rs 10 Lakh or 50% of the remaining funds, whichever is more to the central body of ISTM. This suggestion was accepted by all members.
Agenda-6
As per the policy of rotating ISTM annual conferences in all the regions of the country, it was unanimously agreed that 3rd annual conference of ISTM will be held at Ahmedabad by Dr M D Gajjar in 2014 and 4th annual conference will be held at Kolkata in 2015.
Agenda-7
Any otheritems with permission of chair DrLathaJagganathan suggested that ISTM and ISBTI should organize conferences alternate years to increase the number of participants in the meetings. However, this suggestion was not accepted as membership of these two societies is different. Dr.Prashant Agarwal added that ISTM members would be able to attend both conferences, but many of the ISBTI members would not be able to attend the ISTM conference
Finally, DrShivram donated Rs 10 Lakh from the surplus funds of the conference to the central body of ISTM. This gesture was highly appreciated by all the members. The meeting ended with a vote of thanks to the chair.
The 3rd Annual General Meeting of Indian Society of Transfusion Medicine was held on the occasion of the 3rd National Conference of Indian Society of Transfusion Medicine, at TRANSMEDCON2014 venue (Gujarat University Convention Center), Ahmedabad on 15th Nov 2014 at 5 PM in the presence of the following executive Committee members:
1. | Professor Neelam Marwaha | President |
2. | Professor Rajendra Chaudhary | Secretary |
3. | Dr.A.Surekha Devi | Joint Secretary |
4. | Dr.Prashant Agarwal | Treasurer |
The President, Indian Society of Transfusion Medicine, Professor Neelam Marwaha welcomed the members and expressed satisfaction and gratitude at the enthusiastic membership response.
Agenda 1: Condolence
The meeting started with condolence to Late Prof Sudha Bhat, HOD Transfusion Medicine at Kasturba Medical College, Manipal by observing two minutes of silence for peace to the departed soul
Agenda 2: Changes in the election process of the Executive Committee of ISTM
Prof R K Chaudhary, Secretary ISTM, presented the proposed changes in the existing Rules and regulations and following points were deliberated:
Agenda 3: Revision of Election rules
A draft of revised rules for election of members of Executive Committee was prepared and presented by Prof R K Chaudhary, Secretary ISTM. Following changes have been incorporated in the revised constitution after due deliberation and approval of all members:
Agenda 4: Introduction of JG Jolly award
All members of AGM unanimously agreed to introduce ISTM award in the name of Late Prof J G Jolly. The details of award are incorporated in the revised constitution
Agenda 5: Organization of annual ISTM conference
So far the annual ISTM conference rules were not included in the constitution of ISTM. The draft of conference rules was presented to all members and it was approved to be included in the revised constitution. It was also decided that ISTM HQ will provide Rs 2 lakh as seed money to the organizers of TRANSMEDCON as refundable loan
Agenda 6: Utilization of surplus funds of Annual conference
All the members agreed that either Rs 10 lakh or 30 % of the balance amount (whichever is greater) from the organizing committee of the annual conference be given to ISTM
Agenda 7: Venue of TRANSMEDCON
As per the rotational policy of allotting venue for Annual conference of ISTM, the TRANSMEDCON to be held in 2016 was allotted to Bhopal, Central Zone. It was discussed that as per the revised policy of ISTM, the TRANSMEDCON 2017 shall be allotted to North East Zone. In the absence of any application from North East (to be received till July 2015), the venue will be allotted to North Zone
Agenda 8: Introduction to TRANSMEDCON 2015
DrSudipta Das, Organizing Secretary of TRANSMEDCON 2015, gave a presentation on preparations of TRANSMEDCON 2015 to be held at Kolkata, West Bengal. It was appreciated by all the members. Meeting ended with vote of thanks by Prof R K Chaudhary, Secretary ISTM.
The 4th Annual General Meeting of Indian Society of Transfusion Medicine was held on the occasion of the 4th National Conference of Indian Society of Transfusion Medicine, at TRANSMEDCON2015 venue (Hotel Hyatt Regency), Kolkata on 5 th Dec 2015 at 5.30 PM. Following executive Committee members were present in the meeting.
1. | Professor Neelam Marwaha | President |
2. | Professor Rajendra Chaudhary | Secretary |
3. | Dr.A.Surekha Devi | Joint Secretary |
4. | Dr.Prashant Agarwal | Treasurer |
- The Chairperson and the President of ISTM Professor Neelam Marwaha began the proceedings by welcoming every member present.
Agenda 1: Status of Membership and Website
DrRajendraChaudhary, Secretary expressed satisfaction and gratitude at the enthusiastic membership response in the year 2014-15. Secretary ISTM informed the house that 440 members have joined the society and the website is already updated and prepared and can be accessed at www.istmweb.org
Agenda 2: Election schedule of the Executive Committee of ISTM The information about the process/ time lines of the next election for executive committee of ISTM was shared. Following is the schedule of election process:
S.NO. | Activity | Date of Initiation |
1 | Election notification | 01 / 4 / 2016 |
2 | Last date of receipt of Assent Form | 15 / 5 / 2016 |
3 | Last date of withdrawal of nomination | 15 /6 / 2016 |
4 | Formation of scrutinizing committee / ballot paper | up to 30th June 2016 |
5 | Dispatch of ballot papers | 30 / 7 / 2016 |
6 | Last date for receipt of ballot papers | 15 / 9 / 2016 |
7 | Counting of ballot | 30 / 9 / 2016 |
8 | Declaration of results | Next AGM 2016 |
Agenda 3: ISTM Fellowships
Prof R K Chaudhary, informed the members regarding ISTM fellowship. He informed that there would be two fellowships for Plasma Exchange / Stem Cell and two fellowships in the subject of Immuno-hematology. It was decided that the both the fellowships would be for postgraduate student in Transfusion Medicine only, pursuing M.D or DNB. AGM 2015
Agenda 4: Venue of TRANSMEDCON 2017
As per the rotational policy of holding TRANSMECON in all 6 zones of the country, Guwahati, was selected as the venue for TRANSMECON 2017. DrTirthaChallia expressed her apprehension about decreased attendance in TRANSMEDCON due to organization of annual conference of ISHBT in 2017 in Guwahati around the same time. However, DrMeinaSingh, assured the house that this should not be a problem as dates for TRANSMEDCON can be adjusted accordingly. Majority of the members advised DrTirthaChallia, to try to hold TRANMEDCON before the annual conference of ISHBT to ensure good attendance.
Agenda 5: Society Account Statement for FY 2014-15
DrPrashantAgarwal, Treasurer of the society, presented the audited statement of the society accounts for FY 2014-15. Some of the members demanded that soft copy of the same be presented before the AGM. DrPrashant Agarwal agreed to share the softcopy of the account statement from FY 2015-16.
Upon enquiry by some of the members, DrPrashant informed that M/SSharad Srivastava& Co, Lucknow has been chosen by the Executive committee as CA for audit of society accounts.
The account statement was proposed by DrPrashant Agarwal, seconded by DrSikandar Hayatt and approved by all the members present at the AGM. The members also agreed to continue with the services of M/S Sharad Srivastava& Co, Lucknow for audit of accounts for the society.
Agenda 6: Introduction to TRANSMEDCON 2016
Prof Manisha Shrivastava, the organizing secretary of TRANSMEDCON 2016 announced the dates as 18, 19, 20 November 2016 at Bhopal and invited all the members for active participation in the conference.
Agenda 7: Other Issues with permission of the Chair
The 5th Annual General Meeting of Indian Society of Transfusion Medicine was held on the occasion of the 5th National Conference of Indian Society of Transfusion Medicine, at TRANSMEDCON2016 venue (Hotel Noor Us Sabah), Bhopal on 19 th Nov 2016 at 5.30 PM. Following executive Committee members were present in the meeting.
1. | Professor Neelam Marwaha | President |
2. | Professor Rajendra Chaudhary | Secretary |
3. | Dr.Manisha Shrivastava | Joint Secretary |
4. | Dr.Prashant Agarwal | Treasurer |
President: | Dr. R N Makroo |
Vice president: | Dr. Tulika Chandra |
Secretary : | Dr Manisha Shrivastava |
Joint Secretary: | Dr. Aseem Tiwari |
Treasurer : | Dr. Prashant Agarwal |
Editor: | Dr. Dheeraj Khetan |
Zonal Representative (North Zone) : | Dr.Ashish Tewari |
Zonal Representative (South Zone) : | Dr.Sushila Innah |
Zonal Representative (North-East Zone) : | Dr.Meina Singh |
Dr. Neelam Marwaha invited the new executive committee on the dais and the newly elected President Dr. R. N. Makroo gave welcome address in which the following points were raised
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